Initial information on data protection

1. purpose and legal basis of data processing

In order to decide whether to establish an employment relationship with the Senckenberg Gesellschaft für Naturforschung, we process the personal data (e.g. surname, first name, email address, address, telephone number) and special categories of personal data that you yourself provide in the context of your application.
 
As part of your application and any subsequent employment, we also process special categories of personal data (e.g. your religious denomination for church tax). We process this data for the establishment and execution of your employment contract on the basis of Art. 9 para. 2 lit. b) GDPR, § 26 para. 3 sentence 1 BDSG and Art. 10 sentence 1 alt. 2 GDPR, § 26 para. 1 sentence 1 BDSG. We do not process special categories of personal data that are not necessary for the establishment and performance of your employment contract. Please do not send us any sensitive (special categories of personal) data (such as sexual orientation, information about illnesses and pregnancies, religious or political beliefs or trade union memberships) and information that is not specifically related to your application.
 
1.1 Purpose for the fulfillment of a contract or for the fulfillment of pre-contractual measures
(Art. 6 para. 1 lit. b) GDPR)
The processing of your personal data in the context of your application is carried out in particular for the following purposes.

• Examination and assessment of your suitability for the position to be filled
• Performance and conduct assessment to the extent permitted by law
• Clarification of queries during the application process
• Coordination of appointments during the application process
• For the preparation of the employment contract and accompanying documents
• Assertion of legal claims and defense in legal disputes
• Measures to comply with general duties of care

 
1.2 Data processing in the context of a legal obligation (Art. 6 para. 1 lit. c) GDPR), as well as in the context of a legitimate interest of third parties or in the public interest (Art. 6 para. 1 lit. e) GDPR)
Furthermore, the purposes of the processing of personal data result from legal requirements or are in the public interest. The disclosure of personal data may also be required in the context of official or judicial measures for the purposes of gathering evidence, criminal prosecution or the enforcement of civil law claims. Where necessary and legally permissible, your data will also be processed to protect a legitimate interest or the legitimate interests of third parties.
 
1.3 Data processing for purposes based on your consent (Art. 6 para. 1 lit. a) GDPR)
Your personal data may also be processed for specific and clearly defined purposes based on your consent. You can withdraw your consent at any time with effect for the future.
 

2. scope of your obligation to provide us with your data

You only need to provide the data that is necessary for processing your application or for a pre-contractual relationship with us or that we are legally obliged to collect. If we request additional data from you, we will inform you separately about the voluntary nature of the information.
 

3. data deletion

Unless a statutory retention period applies, your data will be deleted as soon as storage is no longer necessary or a legitimate interest in storage has expired. If no contract has been concluded, this is usually the case no later than six months after the application process has been completed.
 

4. confidential treatment of your data

We treat your data as strictly confidential. Only those internal departments that actually need your data to fulfill our contractual and legal obligations will receive your application documents. Your data will only be passed on to external bodies for purposes for which we are obliged or entitled to provide information, report or pass on data in order to comply with legal requirements, if you have given your consent or if the passing on of data is in the public interest. No data is transferred to third countries (countries outside the EU/EEA).
 

5. your data protection rights

You can informally object to the use of your data at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. Furthermore, under certain conditions, you have the right to information, correction, blocking and deletion of the data stored by us in accordance with Art. 15 ff GDPR.
You can withdraw your application at any time. Please note that applications that require consent cannot be considered in their current form if consent is not granted or is withdrawn. The objection can be made informally and should preferably be addressed to:
 
Senckenberg Gesellschaft für Naturforschung
Human Resources Department
Senckenberganlage 25
60325 Frankfurt am Main
 
or by e-mail to: recruiting@senckenberg.de  
 
In addition, you have the right to object in accordance with Art. 77 GDPR in conjunction with. § 40 BDSG-new, you also have the right to lodge a complaint with the Hessian Commissioner for Data Protection and Freedom of Information under certain conditions.
 
Email address of the Hessian Commissioner for Data Protection and Freedom of Information: Poststelle@Datenschutz.Hessen.de